Terms for subscribing to Conscia’s newsletter and email marketing

When you sign up for news from Conscia, you consent to Conscia sending you marketing emails with information about networking, cybersecurity, data center & cloud. We will also send you links to relevant whitepapers, invitations to events & webinars, and general news about Conscia. You also consent to Conscia collecting, processing, and storing your data.

Who distributes the electronic marketing material?

The publisher of the newsletter and marketing material is Conscia Norge AS. Our contact details are:

Conscia Norge AS
Lakkegata 23
NO-0187 Oslo
Org.nr: 998 613 353 MVA
Phone: +47 24 07 74 44 

Conscia is also the data controller for processing your personal data in connection with your receipt and use of our newsletters and electronic marketing material (from now on, referred to as “newsletter”).

Data Protection Officer, point of contact

Our Data Protection Officer is your point of contact for all matters relating to data protection. Please direct your inquiries to: [email protected].

If you wish to exercise your rights, please contact our DPO directly. For more information about your rights, please see the section: ‘Your rights as data subject’ below.

What information is collected about me?

Conscia collects your first name, last name, job title/role, company name, email address, country, and areas of interest. We also register your IP address and the exact time you subscribed; if you unsubscribe, we will also register the exact time for this.

We also collect information about your use of our newsletter. Including if and when you open the newsletter, which links you click, and thus which of the material you find interesting.

What is your information used for?

We use your email address, name, company name, job title, and areas of interest to send you information about IT infrastructure, cybersecurity, whitepapers, invitations to events & webinars, and other news about Conscia and members of Conscia Group.

The information we collect about your use of our newsletter are used to improve our service, so we can target and adapt the content to fit your interests, just as we use the information for statistical purposes.

We use your time for registration and unsubscription as well as your email and IP address to be able to document your subscription status.

Your information will be included in our user-profile database we keep in Adobe Marketo for the general purpose of marketing. If you visit the conscia.com website and consent to the use of functional or marketing cookies, or if you have previously done so, your information will also be used in connection with information collected through such cookies about your activity on the website for the general purpose of marketing and for statistical purposes. You can read more about our use of cookies here.

If you agree to the terms and engage in other activities on our website (for instance register for a webinar or for newsletters), information about such activities will also become part of your user profile and will be used in connection with your information for the general purpose of marketing and for statistical purposes.

Our basis for processing information about you

The basis for our processing of your information to send you our newsletter/e-marketing is the General Data Protection Regulation art. 6 (1) (f) (legitimate interests). The legitimate interest we pursue is to be able to send you newsletters and email marketing as per your request and to be able to process the information together with other information about you for the general purpose of marketing.

The basis for our processing of your information for the purpose of documentation is the General Data Protection Regulation art. 6 (1) (c) (legal obligation).

How often are newsletters sent out?

We send out newsletters, invitations, etc. when we have something important or relevant to tell you or have arranged an event we think you may be interested in attending. We do not necessarily broadcast our newsletter at regular intervals, and you can expect to receive a couple of emails from us per month.

You can always correct or change your information

You can change or correct your contact information (your email address, name, etc.) at any time by unsubscribing from our newsletter and then signing up again.

See below how to unsubscribe.

You can always revoke your consent

You can unsubscribe from our newsletter and electronic marketing at any time. Once you have unsubscribed, you will not receive any additional marketing materials from us by email unless you have provided us with any other consent for us to contact you.

After you have unsubscribed, we will send you a confirmation that we will delete you from our list of recipients.

You can unsubscribe by clicking on the “unsubscribe” link, which is included in the bottom of every email you receive from us.

Transfers of data to third countries

We use Adobe Marketo for online forms, registrations, sending out emails, and collecting information about user activity. For this we use cookies, but only if a user has consented to the use of marketing cookies. We have entered into a written data processor agreement with Adobe regarding their processing of personal data for us as a data processor to ensure that your personal data is processed according to our instructions, confidentially, and that the necessary security measures have been taken against your information being compromised or misused.

Adobe Marketo uses sub-processors in countries outside the EU, and therefore your personal data may be transferred to third countries. The countries where transfers can take place can be found on Marketo’s website: https://documents.marketo.com/legal/sub-processor-list. The transfers are made based on the standard contractual provisions of the Commission. By using our contact form, you expressly agree that your personal information provided to contact you upon your request to be contacted may be transferred to and stored in countries outside the EU in connection with our use by Adobe Marketo.

The data protection declaration for Marketo with more detailed information on the collection and use of your data by Marketo can be found at https://documents.marketo.com/toutapp/privacy.

Recipients of the data:
Marketo EMEA Ltd., Red Oak North, South County Business Park, Leopardstown, Dublin 18, Ireland

We use Wistia, a service of Wistia Inc., to show you video content. On behalf of Conscia, Wistia provides a solution where you can register to our newsletter via a form embedded in the video. If you fill out a form in Wistia the data you enter is saved in their data center outside the EU.

By submitting the form in the video, you consent to the transmission of the data to Wistia.

The data protection declaration for Wistia with more detailed information on the collection and use of your data by Wistia can be found at https://wistia.com/privacy.

Recipient of the data:
Wistia, Inc., 120 Brookline Street, Cambridge, Massachusetts, 02139 USA

We do not pass on your information

We do not pass on your information to others for commercial purposes. We will only disclose information about you if we are required to do so by law or if we are required to do so by a court order.

Retention period

We only store your information for as long as it is relevant but no longer than 12 months after the last registered activity (interaction with the web page, filling out a web form, taking part in a web seminar, etc.), unless there are specific legal reasons, and/or a legal requirement that stipulates a longer storage period. like

  • There are statutory retention requirements (accounting or financial requirements).
  • The data are still required to assert and exercise legal claims or to defend against legal claims, e.g., due to technological and forensic reasons.
  • Requirements to defend against attacks on our web servers and to track them.
  • The deletion would be contrary to the legitimate interests of the data subjects.
  • Another exception according to Art. 17 Para. 3 GDPR applies.

We keep the documentation for your consent and/or revoke of consent for up to two years after the consent was last used or revoked.

Your rights as data subject

Under the GDPR, you have several rights in relation to our processing of information about you. You can read more about your rights as data subject here.

If you want to exercise any of your rights, please contact us. Our contact information is provided above.

Your rights include the following:

  • Right of access by the data subject
    You have the right to access the personal data we process about you and a number of additional information.
  • Right to rectification
    You have the right to obtain rectification of inaccurate personal data concerning you.
  • Right to erasure
    In very special cases, you have the right to have information about you deleted before the time of our general deletion occurs.
  • Right to restriction of processing
    In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in future only process the information – apart from storage – with your consent, or for the purpose for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the EU or for a Member State.
  • Right to object
    In certain cases, you have the right to object to our otherwise lawful processing of your personal data.
  • Right to lodge a complaint with a supervisory authority
    You also have the right to lodge a complaint with a supervisory authority or another competent data protection authority about our processing of your data. This can, for example, be the data protection authority in your country of residence.

A list of all data protection authorities in the European Union and the European Economic Area can be found here: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.

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