Managed Workplace Intelligence
Creating a sustainable future powered by data
Poorly designed workplaces create hidden costs and are a common source of employee frustration. But before redesigning the entire environment, Conscia’s Workplace Intelligence service helps you understand what is happening in the spaces you already have.
Our service sits on top of your existing infrastructure and collects data on occupancy, air quality and power consumption – analysing it to show how your workplace is being used and, more importantly, how it can be improved.
This service is not focused on creating ‘smart buildings’; it is focused on harnessing data to inform smarter decisions about your workplace, delivering clear and measurable outcomes.
Many organisations have already invested in smart technologies – so why aren’t they seeing the benefits?
Driven by the promise of efficiency and productivity gains, 2026 has seen smart spaces and IoT become a primary area of investment for UK organisations.
Despite such wide adoption, however, many of those who have invested believe that they still aren’t unlocking the technology’s full potential.
In fact, roughly two thirds of UK organisations feel they are not ready to fully implement the technology – despite a large number of them having already invested in doing so.
The result is a situation where organisations are running infrastructure that is collecting valuable data, but remain unable to translate it into defined outcomes and smarter decisions. Instead, they face a raft of common issues:
74%
of public sector organisations have adopted smart spaces or IoT technology
73%
of private sector organisations believe the technology will be critical over the next five years
Connecting the dots with Workplace Intelligence
Conscia’s Workplace Intelligence sits on top of your organisation’s existing infrastructure, collecting and connecting data to deliver meaningful insight into how your spaces are being used, and enable decisions on how it can be improved. Because Workplace Intelligence is led by data, rather than infrastructure, it’s able to be:
Vendor agnostic
Enabling you to choose the right approach for your organisation, without being limited to a single vendor’s roadmap.
Interconnected
Utilising industry-standard protocols to pull from a wide range of sensors, systems, and integrations.
Intentional
Delivering comprehensive analytics and powerful automation based on your needs, not the limitations of your hardware.
Additive, not disruptive
Working alongside your existing infrastructure, rather than replacing it.
Enabling you to make
impactful decisions on:
Air quality
control
Occupancy Management
Energy
consumption
Resource
management
The outcomes Workplace Intelligence enables
Working alongside your existing investments, Conscia’s Workplace Intelligence helps organisations unlock greater value from their infrastructure. By bringing together data from across the workplace, it provides actionable insights that can improve efficiency, reduce costs and create a better experience for everyone using the building.
Optimise spaces for better collaboration
Understand how your spaces are being used and identify opportunities to optimise layouts, facilities and working environments. By understanding how people interact with your workplace, you can create spaces that better support collaboration, productivity and changing ways of working.
Reduce energy consumption
Identify patterns in energy usage and uncover opportunities to improve efficiency. By understanding how and when spaces and equipment are being used, organisations can make more informed decisions that could help reduce energy consumption by 20–35%.
Identify issues before they become problems
Access easy-to-use analytics that make it easier to spot abnormal patterns, faulty equipment and inefficiencies. By turning workplace data into clear, actionable insights, teams can identify potential issues earlier and take action before they impact the wider organisation.
Give IT and Facilities teams greater visibility
Bring workplace data together to provide shared insights across IT and Facilities teams. A clearer view of what is happening across your estate enables teams to collaborate more effectively, make better-informed decisions and focus investment where it will have the greatest impact.
Make booking spaces easier
Monitor real-time workplace utilisation and use these insights to provide simple room and desk booking capabilities. Employees can find and book the spaces they need, while organisations gain a clearer understanding of demand and how effectively their workplace is being used.
Create a better workplace experience
Gain a clearer, more complete view of your workplace and how people interact with it. These insights can help you continually improve the environment, making it more efficient, responsive and better suited to the needs of everyone who uses the building.
Continuous optimisation through a managed service
Our managed service ensures you continue to benefit from your workplace investments over time. We proactively monitor the health of your estate, provide regular service reviews aligned to your goals, and deliver actionable insights that help ensure your data is being used to its maximum effect.
How it works
Data-led approach
Our Workplace Intelligence service is not about deploying new technology. It is about collecting the data needed to support the decisions you are already making, but with better insight.
Once we identify the decisions you want to make, we collect data from multiple sources: where sensors already exist, we use them; where they do not, we provide the required hardware as part of the service. We also integrate with systems such as Outlook, Gmail, Cisco Spaces, and supported Building Management Systems to ensure we have the full picture.
The Conscia platform
The data we collect only has value when it is brought together and understood. The Conscia platform is central to this. Built in partnership with UMA, our platform creates a virtual map of your workplace and then populates it with live information captured from your various devices and integrations.
For general users, the map enables real-time decisions on how to use space. For admin and facilities teams, it supports both immediate actions and deeper analysis. Custom dashboards and reports turn historical data into a clear view of building use, highlighting trends and informing more strategic, long-term decisions.
Managed service
The Workplace Intelligence offer is delivered as a service, with Conscia taking an active and accountable role. As well as maintaining the Conscia platform and all provided hardware, the Conscia team will provide quarterly service reviews, where an expert analyses your data, adds context, and delivers clear recommendations aligned to your desired outcomes.
Hardware
The Workplace Intelligence service is supported by data collected through physical sensors present in the workplace. For organisations with suitable network infrastructure in place, we can utilise the sensors present in video endpoints and access points to deliver this data without introducing new hardware. Otherwise, dedicated sensors can be supplied to work alongside the existing network.
Getting started
Because our service runs on top of your existing network, it requires no specific foundation or major changes. This allows for a fast, simple, and cost-effective deployment. For most clients, we recommend attending a virtual demonstration to better understand the Conscia platform and the insight that we can provide.
From there, our team defines the scope of service and provides pricing based on your goals. There is no minimum scope – you can start with a full building, a single floor, or even one space. You choose where you need insight, and we tailor the service to match.