Terms and conditions for receiving electronic marketing from conscia

When you sign up for news from Conscia, you consent to Conscia sending you emails with news about IT infrastructure, cybersecurity, whitepapers, invitations to events and webinars, and other news about Conscia.

Who distributes the electronic marketing material?

The publisher of the newsletter and marketing material is Conscia. Our full information is:

Conscia A/S
Kirkebjerg Parkvej 9, 2.
2605 Brøndby
+45 70207780

Conscia is also the data controller for the processing of your personal data in connection with your receipt and use of our newsletters and electronic marketing material (hereinafter simply referred to as “newsletters”).

What information is collected about me?

Conscia collects your first name, last name, company name, and email address as well as your areas of interest for news. In order for us to document your consent, we also register the time you sign up for and your IP address, and if you sign up again, we will also register this time.

We collect information about your use of the newsletter – including whether and when our newsletter is opened, which links are clicked on, and thus which of the material is of interest to you.

In addition, you should be aware that if you click on links in received emails to websites, additional information may be collected about you if you accept that the website uses marketing cookies. The current privacy notice for the website must inform you about the data manager or data controllers, what information is collected, what the information is used for, etc.

What do we use your information for?

When you sign up for news from Conscia, we use your email address, your name, and your specified areas of interest to broadcast news about IT infrastructure, cybersecurity, whitepapers, invitations to events and webinars, and other news about Conscia and our group companies.

The information we collect about your use of our emails with news, etc., are used to improve our service so that in the future we can become even better at targeting and adapting the content to your interests, just as we use the information for statistical purposes in anonymized form.

We use your time for registration and unsubscription as well as your e-mail address to be able to document your consent to receive electronic marketing.

If you have provided information for other purposes as well, we will inform you separately about our processing for such purposes.

Our basis for processing information about you

The basis for our processing of your information is your consent, in accordance with the Data Protection Regulation art. 6 (1) (a) (Consent) and the Danish Marketing Act § 10, para. 1.

Information on transfers to third countries.

We use Adobe Marketo to send out newsletters. We have entered into a written data processor agreement with Adobe regarding their processing of personal data for us as a data processor to ensure that your personal data is only processed according to our instructions, in a confidential manner, and that the necessary security measures have been taken against your information being compromised or misused.

Adobe Marketo uses sub-processors in countries outside the EU, and therefore your personal data may be transferred to third countries. The countries to which transfers can take place can be found on Marketo’s website: https://documents.marketo.com/legal/sub-processor-list. The transfer shall be made based on the standard contractual provisions of the Commission. By subscribing to our newsletter, you further expressly agree that your personal information provided to send you newsletters and marketing materials, as well as information we generate about your use of our newsletters, may be exported to and stored to countries outside the EU in connection with our use by Adobe Marketo.

How often are newsletters sent out?

We send you news, invitations, etc. when we think we have something important or new to tell you or hold an event we think you may be interested in attending. We do not necessarily broadcast our news at regular intervals, and you can expect to receive a few emails from us per month.

We do not pass on your information

We do not pass on your information to others for commercial purposes. We will only disclose information about you if we are required to do so by law or if we are required to do so by a court order.

You can always correct or change your information

You can change or correct your contact information (your email address, name, etc.) at any time by unsubscribing from our newsletter and then signing up again.

It is described below how to unsubscribe.

You can always revoke your consent

You can unsubscribe from our newsletter and electronic marketing at any time. Once you have unsubscribed, you will not receive any additional marketing materials from us by email unless you have given us other consent for us to contact you.

After your cancellation, we will send you a confirmation that we will delete you from our list of recipients.

You can unsubscribe by clicking on the “unsubscribe” link, which is contained in every e-mail you receive from us.

How long does Conscia keep personal information about me?

We store and process the collected information about you, as long as you are subscribed to the recipient list for our newsletter. We keep the documentation for your consent for up to two years after we have last used your consent / the consent is revoked. Our processing takes place here based on the Data Protection Regulation art. 6 (1) (c) or 6 (1) (f), as we are immediately obliged to carry out the processing and as we have a significant interest in being able to document that we comply with the Danish Marketing Act § 10. Then we delete the information about you, including your email address.

If you unsubscribe from the recipient list for our newsletter, all statistical data about your use of our emails will be anonymized. The anonymisation takes place in such a way that it is not subsequently possible to de-anonymise the information again.

Your other rights under the Personal Data Act

You have several rights under the Data Protection Regulation. If you want to make use of your rights, please contact us – our contact information can be seen above and on our website: https://conscia.com/about-us/our-locations/

Your general rights under the Data Protection Regulation also include the following:

  • Right to access: You have the right to access the personal data that we process about you.
  • Right to rectification: You have the right to have incorrect personal information about yourself corrected and incomplete personal data completed.
  • Right to deletion (the right to be forgotten): In special cases, you have the right to have personal information about you deleted before we would normally delete your information.
  • Right to restrict processing: In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in the future only process the information – apart from storage – with your consent, or for the purpose of establishing, enforcing, or defending legal claims, or to protect a person or important public interests.
  • Right to object: In certain cases, you have the right to object to our processing of your personal data, and always if the processing is for the purpose of direct marketing.
  • Right to data portability: In certain cases, you have the right to receive your personal information in a structured, commonly used, and machine-readable format and to have this personal information transferred from one data controller to another.
  • Right to file a complaint: You can file a complaint about our processing of personal data with the Danish Data Protection Agency at any time. You will find contact information and further information at www.datatilsynet.dk.
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