Cookie Policy

– Use of cookies and the data they collect

Version dated: July 2022

Part I

This Cookie Policy informs you about how we process your personal information collected through our use of cookies on the Conscia websites conscia.com and nil.com

For a cookie declaration according to the cookie-regulation, please see https://conscia.com/cookie-declaration/.

This Cookie Policy does not include information on how we process personal data in relation to other services or activities provided by Conscia. Please refer to our general Privacy Policy for general information or reference to specific processing activities.

We are bound by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”) even in cases where we process personal data of individuals who are permanently residing outside Denmark.

To some extent, we may also be bound by national legislation of other countries.

We are the data controller – How to contact us?

Being an international organization with legal entities in several countries, the Conscia Group presents a group website for the entire group. For this reason, the Conscia entities listed below are joint controllers for the processing of your personal data collected through cookies.

You can reach us at the following addresses:

Country Company name Address HQ
Denmark Conscia A/S
Conscia Danmark A/S
Kirkebjerg Parkvej 9, 2. Sal
DK-2605 Brøndby
Phone: +45 70207780
Germany xevIT GmbH Otto-Hahn-Str. 18
76275 Ettlingen
Phone: +49 7243 5054-4
Norway Conscia Norge AS Universitetsgata 10

0164 Oslo
Phone: +47 24 07 74 44

The Netherlands Conscia Nederland B.V. Kampenringweg 47
2803 PE Gouda
Phone: +31 88 522 88 22
Slovenia NIL Ltd. Baragova ulica 5

SI – 1000 Ljubljana
Phone: +386 1 4746 500

Sweden Conscia Sverige AB Lindhagensgatan 76

112 18 Stockholm
Phone: +46 (0)8 765 53 00

For inquiries, our opening hours are Monday – Friday at 8 – 16.

Data Protection Officer, point of contact

Our Data Protection Officer is your point of contact for all matters relating to data protection. Please direct your enquiries to: [email protected]

If you wish to exercise your rights, please contact our DPO directly. For more information about your rights, please see the section ‘Your rights as data subject’ below.

Description of our data processing

Part II below provides you with a description of the data processing relating to the individual cookie we use on the website.

Our basis for processing information about you

The basis for our processing of your information is the Data Protection Regulation art. 6 (1) (f) (legitimate interests). The legitimate interest we pursue is to understand our customer’s journeys, and their needs, and to gain more detailed knowledge of (potential) customers, to determine the trends related to an individual’s interests, establish marketing relevant traits of web page visitors.

Transfers of data to third countries

The legal basis for the transfer is the EU standard contract clauses 2010 in accordance with Article 46 (2) (c) GDPR in conjunction with the decision of the EU Commission of February 5, 2010 (2010/87 / EU). Additional measures to ensure greater protection of personal data and effective legal protection for data subjects are currently in preparation.

We use the following services:

Google LCC
We use Google Analytics, a web analytics service provided by Google LLC (“Google”) for statistics on our websites. Data is only collected if you have consented to ‘Statistical’ cookies when you visit one of our websites.

The data protection declaration for Google LLC with more detailed information on the collection and use of your data by Google can be found at https://policies.google.com/technologies/partner-sites?hl=en.

Recipient of the data:
Google LLC[SK20], 1600 Amphitheater Parkway, Mountain View, CA 94043, USA.  

Facebook
We use Facebook for online advertising and for posting news. Facebook’s service uses cookies to store and process information about your behavior and activity on our websites for statistics and optimization. Data is only collected if you have consented to ‘Marketing’ cookies when you visit one of our websites.

The data protection declaration for Facebook with more detailed information on the collection and use of your data by Facebook can be found at https://www.facebook.com/privacy/explanation

Recipient of the data:
Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. Meta Platforms Inc, Menlo Park, CA. 512374, USA

Hotjar
We use Hotjar’s service to better understand how visitors use our websites and to optimize their user experience.  Data is partly collected using cookies, but only if you have consented to ‘Statistic’ cookies when you visit one of our websites. Hotjar uses sub-processors in countries outside the EU, and therefore your personal data may be transferred to third countries.

The data protection declaration for Hotjar with more detailed information on the collection and use of your data by Hotjar can be found at https://www.hotjar.com/legal/policies/privacy/

Recipient of the data:
Hotjar Ltd., Dragonara Business Centre, 5th Floor, Dragonara Road, Paceville St Julian’s STJ 3141, Malta

Hubspot
We use Hubspot’s service to collect information about visitors and their activity on the websites. The information is used to track and analyze user behavior and to deliver targeted advertising. Hubspot’s service uses cookies to store and process information. Data is only collected if you have consented to ‘Marketing’ cookies when you visit one of our websites.

Hubspot uses sub-processors in countries outside the EU, and therefore your personal data may be transferred to third countries.

The data protection declaration for Hubspot with more detailed information on the collection and use of your data by Hubspot can be found at https://legal.hubspot.com/privacy-policy

Recipients of the data:
HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141, USA

Leadfeeder
We use Leadfeeder’s service to better understand who visits our website and to identify existing and potential customers. Leadfeeder maps a company’s IP address from visitors on our website with other publicly accessible information, such as LinkedIn accounts. Leadfeeder only processes company data and does not collect or track personal data. Data is partly collected using cookies, but only if you have consented to ‘Marketing’ cookies when you visit one of our websites. Leadfeeder uses sub-processors in countries outside the EU, and therefore your personal data may be transferred to third countries.

The data protection declaration for Leadfeeder with more detailed information on the collection and use of your data by Leadfeeder can be found at https://www.leadfeeder.com/privacy/.

Recipient of the data:
Liidio Oy / Leadfeeder, Keskuskatu 6 E, 00100 Helsinki, Finland

LinkedIn
We use Linkedin for online advertising and for news and job postings. LinkedIn’s service uses cookies to store and process information about your behavior and activity on our websites for statistics and optimization. Data is only collected if you have consented to ‘Marketing’ cookies when you visit one of our websites.

The data protection declaration for LinkedIn with more detailed information on the collection and use of your data by LinkedIn can be found at https://www.linkedin.com/legal/privacy-policy.

Recipient of the data:
LinkedIn Corporation, 1000 W. Maude Avenue Sunnyvale, CA 94085 USA  

Marketo
We use Adobe Marketo for online forms, registrations, sending out emails, and collecting information about user activity. For this we use cookies, but only if a user has consented to the use of marketing cookies. We have entered into a written data processor agreement with Adobe regarding their processing of personal data for us as a data processor to ensure that your personal data is processed according to our instructions, confidentially, and that the necessary security measures have been taken against your information being compromised or misused.

Adobe Marketo uses sub-processors in countries outside the EU, and therefore your personal data may be transferred to third countries. The countries where transfers can take place can be found on Marketo’s website: https://documents.marketo.com/legal/sub-processor-list. The transfers are made based on the standard contractual provisions of the Commission. By using our contact form, you expressly agree that your personal information provided to contact you upon your request to be contacted may be transferred to and stored in countries outside the EU in connection with our use by Adobe Marketo.

The data protection declaration for Marketo with more detailed information on the collection and use of your data by Marketo can be found at https://documents.marketo.com/toutapp/privacy.

Recipients of the data:
Marketo EMEA Ltd., Red Oak North, South County Business Park, Leopardstown, Dublin 18, Ireland

OptinMonster, Retyp LLC
We use OptinMonster’s service to promote relevant content to our visitors on our own websites. Data is partly collected using cookies, but only if you have consented to ‘Statistic’ cookies when you visit one of our websites.

The data protection declaration for OptinMonster with more detailed information on the collection and use of your data by Hotjar can be found at https://optinmonster.com/privacy

Recipient of the data:
OptinMonster, Retyp LLC, H7732 Maywood Crest Dr, West Palm Beach, Florida, 33412, United States

Vimeo
We use Vimeo for streaming video content. Vimeo’s service uses cookies to store and process information about your behaviour and activity on our websites for statistic and optimization. Data is only collected if you have consented to ‘Marketing’ cookies when you visit one of our websites.

The data protection declaration for Vimeo with more detailed information on the collection and use of your data by Vimeo can be found at http://vimeo.com/privacy

By pressing the start button on the video or filling out any form presented in a video, you consent to the transmission of the data to Wistia.

Recipient of the data:
Vimeo, Inc., 555 West 18th Street, New York, New York 10011, USA  

Wistia
We use Wistia for streaming video content. To protect your privacy, we have integrated the service in a way where data is collected anonymously if you have not consented to marketing cookies. Read more about Wistia Privacy Mode here: https://wistia.com/support/account-and-billing/privacy-and-data-protection

The data protection declaration for Wistia with more detailed information on the collection and use of your data by Wistia can be found at https://wistia.com/privacy.

By pressing the start button on the video or filling out any form presented in a video, you consent to the transmission of the data to Wistia.

Recipient of the data:
Wistia, Inc., 120 Brookline Street, Cambridge, Massachusetts, 02139 USA

We do not pass on your information

We do not pass on your information to others for commercial purposes. We will only disclose information about you if we are required to do so by law or if we are required to do so by a court order.

Retention period

We only store your information for as long as it is relevant but no longer than 12 months after the last registered activity (interaction with the web page, filling out a web form, taking part in a web seminar, etc.), or if there are specific legal reasons, and/or a legal requirement that stipulates a longer storage period like:

  • There are statutory retention requirements (accounting or financial requirements).
  • The data are still required to assert and exercise legal claims or to defend against legal claims, e.g., due to technological and forensic reasons.
  • Requirements to defend against attacks on our web servers and to track them.
  • The deletion would be contrary to the legitimate interests of the data subjects.
  • Another exception according to Art. 17 Para. 3 GDPR applies.

We keep the documentation for your consent and/or revoke of consent for up to two years after the consent was last used or revoked.

Your rights as data subject

Under the GDPR, you have several rights in relation to our processing of information about you. You can read more about your rights as data subject here: https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016R0679&from=EN#d1e2161-1-1

If you want to exercise any of your rights, please contact us. Our contact information is provided above.

Your rights include the following:

  • Right of access by the data subject You have the right to access the personal data we process about you and a number of additional information.
  • Right to rectification You have the right to obtain rectification of inaccurate personal data concerning you.
  • Right to erasure In very special cases, you have the right to have information about you deleted before the time of our general deletion occurs.
  • Right to restriction of processing In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in future only process the information – apart from storage – with your consent, or for the purpose for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the EU or for a Member State.
  • Right to object In certain cases, you have the right to object to our otherwise lawful processing of your personal data.
  • Right to lodge a complaint with a supervisory authority You also have the right to lodge a complaint with a supervisory authority or another competent data protection authority about our processing of your data. This can, for example, be the data protection authority in your country of residence.

A list of all data protection authorities in the European Union and the European Economic Area can be found here: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.

Part II – Why do we use cookies?

This Part II provides you with a description of the data processing relating to the individual cookie we use on the website.

By using cookies on conscia.com and nil.com we provide you with content like videos and contact forms. We also improve user experience and security, and they help us analyze how our web page is used and how successful our marketing activities are. Our cookies are divided into these categories: “Strictly necessary”, “Functional”, “Statistical”, and “Marketing”. “Strictly necessary” is non-optional, while you have the option to give individual consent to the remaining categories.

Profiling

If you consent to the use of Marketing cookies, we will use the collected data to create a user profile in Adobe Marketo with the intention of further optimize our web pages and services based on your interests and for the general purpose of marketing.

If you agree to the terms and engage in other activities on our website (for instance, registration for events, reading and clicking links in newsletter send by us, whitepaper downloads), information about such activities and interactions with our marketing activities will also become part of you user-profile and such information will be used in connection with your information collected via cookies for the general purpose of marketing and for statistical purposes.

We do this to understand our customer’s journeys, and their needs, and to gain more detailed knowledge of (potential) customers, to determine the trends related to an individual’s interests, establish marketing relevant traits of web page visitors, statistical analysis of web page traffic and marketing campaigns, and contacting potential clients.

Conscia does not use profiling for adopting decisions based solely on automated processing, including profiling, which would produce legal effects concerning you or similarly significantly affect you.

We use the following cookies on our websites:

Strictly necessary cookies

Cookie Name Purpose of processing: Personal data processed: Legal basis: Processors Retention period:
RSMKTO1 This cookie is used by marketo for load balancing. None GDPR art. 6 (1) (f) (legitimate interest) Adobe Session only
__cf_bm Identify and mitigate automated traffic to protect the website from bad bots. Cloudflare does not track users from site to site or from session to session. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Cloudflare 30 minutes
CookieInformationConsent Necessary for our cookie consent solution. Handles a visitors cookie preference. Information about cookie preferences and consent, including date and time, browser version, URL, and Cookie Information user ID. GDPR art. 6 (1) (f) (legitimate interest) Cookie Information 1 year
BIGipServer.* These encrypted cookies provide load balancing for our server. The cookie value contains the encoded IP address and port of the destination server. GDPR art. 6 (1) (f) (legitimate interest) F5, Adobe Session only

 

Functional cookies:

Cookie Name Purpose of processing: Personal data processed: Legal basis: Processors Retention period:
sc_anonymous_id Supports the use and preferences of the embedded music player from Soundcloud on our website. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Soundcloud 10 years

Statistical cookies

Cookie Name Purpose of processing: Personal data processed: Legal basis: Processors Retention period:
^_gat_UA-\d*-\d*$ This cookie is used by Google Analytics, which we use to collect information about our visitors and their activity on the website for analytic, optimization, and reporting purposes. The cookies collect information in a way that does not directly identify a visitor, but it helps collect data about the number of visitors to our website, what page a visitor visited before coming to our website, and the pages they visit. It also collects information about a visitor’s browser and device. GDPR art. 6 (1) (f) (legitimate interest) Google LLC 1 minute
_ga This cookie is used by Google Analytics, which we use to collect information about our visitors and their activity on the website for analytic and reporting purposes. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Google LLC 2 years
_ga_.* This cookie is used by Google Analytics, which we use to collect information about our visitors and their activity on the website for analytic and reporting purposes. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Google LLC 2 years
_gid This cookie is used by Google Analytics, which we use to collect information about our visitors and their activity on the website for analytic and reporting purposes. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Google LLC 24 hours
^_hjAbsoluteSessionInProgress Collects information about the users and their activity on the website through embedded elements with the purpose of analytics and reporting. This cookie is set to detect the first pageview session of a user. This cookie temporarily processes your IP address, and a session ID. GDPR art. 6 (1) (f) (legitimate interest) Hotjar Ltd 30 days
_hjIncludedInPageviewSample Collects information about the users and their activity on the website through embedded elements with the purpose of analytics and reporting. This cookie is set to determine if a user is included in the data sampling defined by your site’s pageview limit. Information about cookie preferences and consent, including date and time, browser version, URL, and Cookie Information user ID. GDPR art. 6 (1) (f) (legitimate interest) Hotjar Ltd 30 days
_hjFirstSeen Collects information about the website and its contents for reporting and optimization. This cookie Identifies a new user’s first session. None GDPR art. 6 (1) (f) (legitimate interest) Hotjar Ltd. 30 minutes
_hjIncludedInSessionSample Collects information about the website and its contents for reporting and optimization purposes. This cookie determines if a user is included in the data sampling defined by a website’s daily session limit. None GDPR art. 6 (1) (f) (legitimate interest) Hotjar Ltd. 30 minutes
_hjSession_.* Collects information about the website and its contents for reporting and optimization purposes. This cookie holds current session data and ensures subsequent requests in the session window are attributed to the same session. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Hotjar Ltd. 30 minutes
_hjSessionUser_.* Collects information about the website and its contents for reporting and optimization purposes. This cookie is set when a user first lands on a page. Persists the Hotjar User ID which is unique to a website. Ensures data from subsequent visits to the same site are attributed to the same user ID. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Hotjar Ltd. 365 days
_omappvp
_omappvs
These cookies collect information about the users and their activity on the website. This information is used to promote relevant content to our visitors on our own websites. OptinMonster uses these two cookies to determine if a visitor is new or returning to your site. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Retyp LLC (Optinmonster) _omappvp: 11 years
_omappvs: 20 minutes
omSeen-.*$ Collects information about the users and their activity on the website. This cookie is used by OptinMonster to determine if a visitor already has been shown a campaign. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Retyp LLC (OptinMonster) 30 days
vuid Collects information about the users and their activity on the website through embedded video players for analytics and reporting purposes. This cookie collects a visitors IP address, technical information about their device (e.g., browser type, operating system) GDPR art. 6 (1) (f) (legitimate interest) Vimeo Inc 2 years

 

Marketing

Cookie Name Purpose of processing: Personal data processed: Legal basis: Processors Retention period:
_mkto_trk We use Marketo on our website for digital and account-based marketing. We collect data about user activity like page visits, download of whitepapers, and event registration. We also use Marketo to send out newsletters and other emails. This cookie collects a unique user-ID and information about your device and activities on our website. GDPR art. 6 (1) (f) (legitimate interest) Adobe 2 years
_gcl_au Supports the integration of Google AdSense on the website to deliver targeted advertising. This cookie measures advertisement, and conversion efficiency across websites. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Google LLC 3 months
YSC Collects information about the users and their activity on the website through embedded video players with the purpose of delivering targeted advertising. This cookie is used by YouTube to remember user input and associate a user’s actions This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) Google LLC Session only
__hssc Collects information about the users and their activity on the website. The information is used to track and analyze user behavior and to deliver targeted advertising. This cookie keeps track of sessions. It is used to determine if HubSpot should increment the session number and timestamps in the __hstc cookie. This cookie collects information about domain, view count (increments each pageview in a session), and session start timestamp. GDPR art. 6 (1) (f) (legitimate interest) HubSpot Ireland Limited 30 minutes
__hstc Collects information about the users and their activity on the website. The information is used to track and analyze user behavior and to deliver targeted advertising. This is HubSpot’s main cookie for tracking visitors. This cookie collects information about domain, utk, initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session) GDPR art. 6 (1) (f) (legitimate interest) HubSpot Ireland Limited 6 months
_lfa Collects information about the users and their activity on the website. This is used for retargeting and account-based marketing. This cookie registers data such as IP addresses, time spent on the website, and page requests. GDPR art. 6 (1) (f) (legitimate interest) Liidio Oy / Leadfeeder 2 years
_lfa_test_cookie_stored Collects information about the users and their activity on the website. This is used for retargeting and account-based marketing. This cookie collects a visitors IP address, technical information about their device (e.g., browser type, operating system), and information about website activity. GDPR art. 6 (1) (f) (legitimate interest) Liidio Oy / Leadfeeder 24 hours
lidc Supports online marketing by collecting information about the users to promote products through partners and other platforms. This cookie is used to facilitate data center selection This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) LinkedIn Corporation 24 hours
UserMatchHistory Supports online marketing by collecting information about the users to promote products through partners and other platforms. This cookie is used for measuring LinkedIn Ads activity and performing. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) LinkedIn Corporation 30 days
_fbc Used to deliver, measure, and improve the relevancy of ads. This cookie is used to store a visitors last visit. This cookie collects information about your browsing device. GDPR art. 6 (1) (f) (legitimate interest) Meta Platforms Ireland Ltd. 3 months
_fbp Identifies browsers for the purposes of providing advertising and site analytics services. This cookie stores and tracks visits across websites. This cookie collects information about your browsing device, and your activity, whether you are logged into Facebook or not. GDPR art. 6 (1) (f) (legitimate interest) Meta Platforms Ireland Ltd. 3 months
CONSENT Collects information about the users and their activity on the website through embedded video players with the purpose of delivering targeted advertising. This cookie stores whether the visitor has selected cookies in the marketing category or not. None GDPR art. 6 (1) (f) (legitimate interest) Google LLC 2 years
__hssrc Collects information about the users and their activity on the website. The information is used to track and analyze user behavior and to deliver targeted advertising. Whenever HubSpot changes the session cookie, this cookie is also set to determine if a visitor has restarted their browser.
If this cookie does not exist when HubSpot manages cookies, it is considered a new session.
None GDPR art. 6 (1) (f) (legitimate interest) HubSpot Ireland Limited Session
hubspotutk Collects information about the users and their activity on the website. The information is used to track and analyze user behavior and to deliver targeted advertising. This cookie keeps track of a visitor’s identity. It is passed to HubSpot on form submission and used when deduplicating contacts. This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) HubSpot Ireland Limited 6 months
AnalyticsSyncHistory Collects information about the users and their activity on the website. The Information is used to track and analyze user behavior, to meet the individual user needs and to deliver targeted advertising. This cookie is used to store information about the time a sync took place with the lms_analytics cookie None GDPR art. 6 (1) (f) (legitimate interest) LinkedIn Corporation 30 days
bcookie Supports online marketing by collecting information about the users to promote products through partners and other platforms. This cookie is a browser Identifier cookie used to uniquely identify devices accessing LinkedIn to detect abuse on the platform. This cookie collects details about your device and browser. GDPR art. 6 (1) (f) (legitimate interest) LinkedIn Corporation 2 years
bscookie Supports online marketing by collecting information about the users to promote products through partners and other platforms. This cookie is used for remembering that a logged in user is verified by two factor authentication This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) LinkedIn Corporation 2 years
lang Supports online marketing by collecting information about the users to promote products through partners and other platforms. This cookie is used to remember a user’s language setting to ensure LinkedIn.com displays in the language selected by the user in their settings. None GDPR art. 6 (1) (f) (legitimate interest) LinkedIn Corporation Session only
lang Supports online marketing by collecting information about the users to promote products through partners and other platforms. This cookie is used to remember a user’s language setting to ensure LinkedIn.com displays in the language selected by the user in their settings. None GDPR art. 6 (1) (f) (legitimate interest) LinkedIn Corporation Session only
li_gc Supports online marketing by collecting information about the users to promote products through partners and other platforms. This cookie is used to store consent from visitors about the use of cookies for non-essential purposes This cookie contains a globally unique ID. GDPR art. 6 (1) (f) (legitimate interest) LinkedIn Corporation 2 years

 

 

 

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