Conscia A/S is also the data controller for processing your personal data in connection with any confirmation and follow-up emails.
Data Protection Officer, point of contact
Our Data Protection Officer is your point of contact for all matters relating to data protection. Please direct your inquiries to: [email protected]
If you wish to exercise your rights, please contact our DPO directly. For more information about your rights, please see the section: ‘Your rights as data subject’ below.
What information is collected about me?
Conscia collects your first name, last name, job title/role, company name, email address, country, and the information of the webinar you register for. We also register your IP address and the exact time you submit the form.
During the webinar, the online tool we use for executing the webinar also collects user data, image and audio recordings, and usage data (e.g. chat logs, communication metadata, duration of participation) and stores them for at least 90 days. Our marketing/sales staff have access to this data to perform their tasks for the purposes described below. We use the following online service for our webinars:
Webex Recipients of the data: Cisco Systems, Inc, Haarlerbergweg 13-19, 1101 CH Amsterdam-Zuidoost, The Netherlands.
Vimeo Recipients of the data: Vimeo, Inc., 555 West 18th Street, New York, New York 10011, USA
Conscia uses your information to send you information about the webinar and any natural follow-up, including the execution of the webinar.
If you agree to the terms and engage in other activities on our website (for instance register for a webinar or for newsletters), information about such activities will also become part of your user profile and will be used in connection with your information for the general purpose of marketing and for statistical purposes.
Our basis for processing information about you
The basis for our processing of your information is the Data Protection Regulation art. 6 ( 1) (f) (legitimate interests). The legitimate interest we pursue is to be able execute the webinar and relevant follow-up to you and to be able process the information together with other information about you for the general purpose of marketing.
Transfers of data to third countries
Adobe Marketo uses sub-processors in countries outside the EU, and therefore your personal data may be transferred to third countries. The countries where transfers can take place can be found on Marketo’s website: https://documents.marketo.com/legal/sub-processor-list. The transfers are made based on the standard contractual provisions of the Commission. By using our contact form, you expressly agree that your personal information provided to contact you upon your request to be contacted may be transferred to and stored in countries outside the EU in connection with our use by Adobe Marketo.
Recipients of the data:
Marketo EMEA Ltd., Red Oak North, South County Business Park, Leopardstown, Dublin 18, Ireland
The data protection declaration for Vimeo with more detailed information on the collection and use of your data by Vimeo can be found at http://vimeo.com/privacy
Recipient of the data: Vimeo, Inc., 555 West 18th Street, New York, New York 10011, USA
We do not pass on your information
We do not pass on your information to others for commercial purposes. We will only disclose information about you if we are required to do so by law or if we are required to do so by a court order.
We only store your information for as long as it is relevant but no longer than 12 months after the last registered activity (interaction with the web page, filling out a web form, taking part in a web seminar, etc.), unless there are specific legal reasons, and/or a legal requirement that stipulates a longer storage period like:
There are statutory retention requirements (accounting or financial requirements).
The data are still required to assert and exercise legal claims or to defend against legal claims, e.g., due to technological and forensic reasons.
Requirements to defend against attacks on our web servers and to track them.
The deletion would be contrary to the legitimate interests of the data subjects.
Another exception according to Art. 17 Para. 3 GDPR applies.
We keep the documentation for your consent and/or revoke of consent for up to two years after the consent was last used or revoked.
If you want to exercise any of your rights, please contact us. Our contact information is provided above.
Your rights include the following:
Right of access by the data subject You have the right to access the personal data we process about you and a number of additional information.
Right to rectification You have the right to obtain rectification of inaccurate personal data concerning you.
Right to erasure In very special cases, you have the right to have information about you deleted before the time of our general deletion occurs.
Right to restriction of processing In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in future only process the information – apart from storage – with your consent, or for the purpose for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the EU or for a Member State.
Right to object In certain cases, you have the right to object to our otherwise lawful processing of your personal data.
Right to lodge a complaint with a supervisory authority You also have the right to lodge a complaint with a supervisory authority or another competent data protection authority about our processing of your data. This can, for example, be the data protection authority in your country of residence.